Road to Return - 19 Mar 2021

Hi all,


Hope you’re well and staying safe!


As you are all aware, the government has released a roadmap identifying key stages where we will see the relaxation of restrictions. Whilst we must keep in mind that the dates outlined are not guaranteed, there is hope that there is an end in sight. This means that by the next academic year, we can hope for the return of physical activity and some kind of normality for our student groups.


In the meantime, the roadmap outlines that some in-person activity will be able to resume in term three, assuming each criteria for moving to the next step is met. To summarise what each step means for student groups, we’ve outlined our own timeline below based on government guidelines.


Road to Return

Step One 

8 March - 29 March

Step Two 

(not before) 12 April

Step Three

(not before) 17 May

Step Four

(not before) 21 June

8 March - Virtual activity only


29 March - Rule of 6 in public outdoor spaces


For those in local area already

Can attend pubs outdoors in groups of 6


Outdoor organised sport activity can resume

Can have outdoor gathering of no more than 30 (providing space can facilitate 30 people socially distanced)


Can attend pubs indoors in groups of 6


Indoor space tbc, rule of 6 would apply

Restrictions to be lifted, but exact details are still to be confirmed


As mentioned, the dates are subject to change but as the government provides further updates on each step, we will make sure to reach out as soon as possible to confirm what impact this will have for your plans.


Step One &Two

Step one of the roadmap should mean that you will be able to have in-person activity outdoors in groups of six from the 29 March. From the 12 April, at step two, you will be able to attend a pub outdoors in groups of six.


Here are some key things to bear in mind:

  • The University will be reaching out to students soon with when they will be able to return to campus and resume face-to-face teaching. Students should not come back before their specified date, which means any student group activity should only be planned for those already in the local area.
  • The Rule of Six means that your activity can only have a maximum of six people (from any household outside) at any given time, and you must be socially distanced at all times.
  • In a pub setting, you are able to book multiple tables of six but these tables must not mix. The pub’s risk assessment should reflect being able to enforce this.
  • For all activity planned, you must submit a risk assessment and event proposal using the form on this Freshdesk article with two weeks’ notice. Events are unable to go ahead without approval from the Student Opportunities team. For recurring events, you will only need to submit the event proposal and risk assessment once.
  • We have updated the Student Group Activity & Risk Assessment Guidance document so check it out for some useful information on what activity is and isn’t permitted and some tips on completing a risk assessment.
  • Make sure to read through the Membership Disciplinary process outlined here.


Making Plans?

If you are making plans for large-scale events to take place next term or after June 21 then please let us know as soon as possible! The earlier we know, the better position we will be in to be able to support you. We also ask that you bear in mind the uncertainty surrounding the dates of each step. Whilst, we’re equally excited for student groups to be able to put on in-person events, we’re also cautious that it is still early on in the roadmap and things are subject to change.


Any Questions?

As always, if you have any questions then please don’t hesitate to get in touch. Alternatively, feel free to sign up to a meeting with Laura and Lucy using the calendly link here.


Best wishes,

Student Opportunities

1 Comment

Return to Sport: Outdoor Sports


Hi all,


Hope you’re well!


We’re just getting it touch as I’m sure you’re all aware the government’s latest update regarding the roadmap out of lockdown allows for outdoor organised sport to take place from 29 March. Whilst there are still restrictions in place and rules to follow, we’re excited for the return of activity for clubs and are keen to support your activity as much as possible.. We will also be sending an email out tomorrow to all student groups about the roadmap’s impact on social activity so make sure to keep an eye out.


Key Information

So what does the return of outdoor sport mean for your group? We’ve been working with the Royal Holloway Sport team to make sure there is space available for your activity if you wish to restart next term. What we need from you is to understand your plans for term three! Before you let us know, make sure to read the below information. The Government department for Digital, Culture, Media & Sport (DCMS) is making an update this week, so some of the information below may be subject to change, but it is unlikely that there will be any major changes.


Memberships

We want to encourage as much participation in sport as possible to include as many students as possible. Firstly, because physical activity is a massive part of improving mental wellbeing, and after the challenging year so far we want the return of sport to have a positive impact on as many students as possible. Secondly, the more students that engage in your group’s activity, the more likely they are to want to come back and take part again in September.


To help reduce any barriers to activity, we’re asking that you offer a free membership for term three if possible, and run sessions open to every student. We completely understand that there will be some cases where a free membership is not possible. To offer a free membership, we would expect that you meet the following criteria:

  • You have no coaching costs (make sure to think about whether a coach for term three would be necessary, or whether sessions could be led by committee for the remainder of the year)
  • You have no external facility costs
  • You have no other committed costs
  • Or you are able to cover any of the above costs using existing club funds


Introducing a pay-per-play membership would be possible if you were to take part in any fixtures or friendlies, if there are one-off costs associated with the activity such as referees, transport, facilities etc. If this is something you would like to do, then just let us know and we can help you get a button on the website!


National Governing Bodies

As always, all sports activity must follow the guidelines put in place by your NGBs, so make sure to read through their guidance and take note of how you will need to adjust your activity. Bear in mind, some NGBs are waiting to update the guidance after DCMS’ announcement. We’ve also gone through NGB guidance to ensure we are familiar with it all, so please do reach out if you have any questions.


Risk Assessments

If you do wish to return to training in term three, we will need to see an updated General Risk Assessment before you will be able to resume any activity. These should all still be on your Google Drive from term one, and might only need slight amendments depending on what your NGB states. We will reach out with more information about this once you have expressed your interest in term three activity.


BUCS

BUCS have announced that they will be introducing term three leagues for the following sports:

  • Football
  • Hockey
  • Lacrosse
  • Netball
  • Rugby
  • Tennis
  • Ultimate Frisbee


The entry cost is £25, and teams will be placed in leagues broadly aligned to the typical structure for that sport. Leagues will likely vary in size with a minimum of three required for a viable league and they will try to place teams in performance appropriate groups. They will also not be offering any Premier Tier leagues. In order to limit the amount of travel our clubs will have to do, and the number of externals onto campus, helping reduce the risk of spreading Covid-19 as much as possible, clubs will only be able to enter up to two teams into the leagues.


BUCS’ offer is subject to (1) DCMS’ update (2) the government’s roadmap adhering to its initial plans (3) the University’s stance on travel. But we would still like to understand from clubs if you would be interested in taking part in the league and how many teams you would like to enter.


Other Fixtures and Friendlies 

If BUCS is not able to offer any activity, then RHUL Sport will work closely with you to put on alternative activity. They are keen to support groups with any intramural tournaments, allowing participation from as many students as possible. Additionally, there is the potential to hold friendlies with other institutions. These would need to take place within your allotted training slots if being held at home and you’ll need to make sure you let us know when they are taking place.


Next Steps

If your club wants to enter BUCS then please fill out the below form by 28 March.

If your club wants to put on any other activity in term three, whether this be training, working with Royal Holloway Sport or putting on fixtures (outside of BUCS) then please fill out this form by 2 April. Any plan you have for the upcoming term then please use this form to let us know so that we can support you. We’ll then reach out to you to confirm training slots, risk assessment details and any further updates to guidance.


Term Three Activity Form


If you don’t fill out the form by this date, then we will assume you’re not interested in putting on any activity next term and that you will be continuing virtually for the remainder of the academic year.


Any questions, let us know!


Best wishes,

Laura