Annual General Meetings (AGM)
Each year, the group should hold an Annual General Meeting in the Spring Term. There must be at least 2 weeks’ notice of this meeting and there must be 25% of the group’s membership, or 20 members in attendance (whichever is smaller). At this meeting the following should take place:
Each committee member will deliver an outgoing report of the year
The treasurer will present a report of the financial accounts.
This meeting is also the opportunity to hold Hustings. Hustings is a meeting at which candidates in an election address potential voters. This should run as follows:
Every member who has put their name forward to run for a committee position in the following year will give a short speech (up to 2 minutes) presenting their manifesto
Each candidate will be asked one or two questions by the committee member currently in post.
Extraordinary General Meeting (EGM)
An Extraordinary General Meeting (EGM) for a group may be requested by at least 10% of the group’s membership.
There must be a notice period of at least 24 hours before the EGM and all members of the group must be informed. There must be 25% of the group’s membership, or 20 members in attendance (whichever is smaller).