Student groups at RHSU have a strong history of fundraising as does the wider student movement in the UK. Previously as with many unions this fundraising activity has been channelled through a student lead initiative named Raise and Give (RAG). Over the past number of years we have seen a steady decline of engagement and interest in working with and running of this group. Last year the Union made a decision to remove the need for the group and put in place fundraising guidance which will help any student group with fundraising for another charity or themselves.
This process will outline how a group can fundraise and how the money can be handled to ensure all parties are confident in the process.
Please read the guidance and FAQs (attached below) along with this process whenever you are planning any fundraising activity as a student group.
How to plan an event
Let the Union know you are planning an event by filling in the event proposal form.
When planning the event you will need to decide how you advertise for the donation, this is important as it will need to state how much of the money is going to the charity and if it is being spent in a specific manner. Once this has been stated it must be used in this way.
Remember you can always split the donations between a charity and your group- please make sure this is advertised at the point of donation.
Any money collected should follow the paying in process here and the donating to charity process below.
Donating to Charity
Collected the donations in cash? If you collect cash at an event, you will need to be this in at the Helpdesk using the paying in process. On the paying in form, it asks you if this is a charity donation so make sure to tick that box and provide all of the relevant charity details. We will then make the donation for you.
Need to bank transfer the money into your group account? Any bank transfers should follow the process outlined in this article. Then you must fill out this charity donation form. This will get submitted straight into Freshdesk, so once the money lands in your account we will arrange the donation for you.
Is the money already in your account / paid in using a webpage button? So if the money is already in your account (i.e. it was paid in using a button your webpage), for example if it was profits of ticket sales to an event - then you just need to fill out the charity donation form and we will arrange the rest!
Any fundraising must follow charity law: this means only profits of an event can be donated to charity, no group funds can be directly donated to charity. This means, if you are holding a bake sale, the costs involved in running that event i.e. the cakes, equipment etc must be paid back into your group account from the money made from the event. Any remaining funds can then be donated to charity.
In order to plan a fundraising event or activity you should follow the standard steps by which you would to plan any event/activity, which you can find out more about here.