Do I need to submit an event proposal with every room booking?
Yes. When bookings are first made, they are only provisional. Only when a confirmation email sent to the person who made the booking, is when the room is available for you to use. The confirmation email will only be sent once your event proposal and risk assessment is approved. Without an approved EP & RA, you are not able to use your room.
Do we need to clean the rooms?
Yes. You will need to collect a cleaning kit from the SU Helpdesk on the day of your room booking, and return it the following day. You will need to clean your room using the supplies provided.
Can we move the tables and chairs?
Yes. But the room must be left in the exact layout as displayed in the map available in the room. If the room is left in any other condition, you will not be able to use any academic rooms in the future.
Who can book rooms on Resource Booker?
Only Presidents and Secretaries will have access to the system using their university email addresses. All room bookings for your group will need to come via your President or Secretary. In cases where groups don’t have both a President and a Secretary, we have selected another committee member. We have sent an email with this information to all those who have access to the system.
Which rooms can we use for physical activity?
If using the room for physical activity i.e. a dance class, then please make sure to use one of these rooms:
- Boilerhouse 007
- Bourne Annexe 290
- Munro Fox Lecture Theatre
- Munro Fox Seminar Room
- Wettons A
- Wettons B
- Arts External Seminar Room
How many people are allowed in a room?
The capacities of each room is listed next to the name of the room on the Resource Booker system
Do we need to have people sign up before coming to an event?
No. But you will need to make a list of who attended each session and save it somewhere accessible (e.g. your Google Drive).
Can we book other spaces?
Other premium spaces may be available for student groups, for example, Boilerhouse Auditorium and other lecture theatres. For these requests, please submit an event proposal and risk assessment and we can get it booked in for you.
Are there any other rules on booking the rooms?
Only book the size room that you need, and the number of rooms you will actually use. Especially with the rush in the first few weeks of term, please be conscious of other student groups by only requesting the necessary size i.e. a rehearsal with only 5 people does not need Windsor 1-02.
What rooms can we book?
Bourne Annexe 280
George Eliot 1-01
Bourne Annexe 295
George Eliot 1-02
George Eliot 1-03
International Building IN031
Bourne Annexe 290
George Eliot 1-04
International Building IN243
Founders Lecture Theatre
International Building IN029
International Building IN245
Horton Lecture Theatre 1
International Building IN028
Munro Fox Lecture Theatre
Munro Fox Seminar Room
Wettons A Wed, Thurs, Fri only
Arts External Seminar Room
Windsor Building Seminar Rooms 1-02, 1-03, 1-04, 1-05