Need a card machine for your fundraising event? Or want to sell on-the-door tickets? Then follow the process outlined below! We have got three card machines that student groups are able to hire out for their events and the money gets paid directly into your account, meaning it follows all correct income procedures and is a super easy process!
All you need to do is:
Submit an event proposal on the Student Group Admin Form and also select card machine hire. Here we will ask you for the following details:
Date and time you would like to use the machine
What event will it be used for
What time does the event start and end
What account the money will need to be paid in at the end
Wait for confirmation from the Student Opportunities team that your event is approved and we have processed your request
Return the machine at the specified time
We will then:
Run a transaction report to see how much income you have made
Give you a copy of the report and save a version for our records
Update your income information to reflect the incoming funds (it will not be counted in your balance at this stage but you will be able to see how much you have to be paid in)
Our finance team will then do a monthly reconciliation of all the funds in the bank account where the card machine pays into, and amend your income detail so your balance reflects the funds raised
Please note card machines need to be dropped off during Helpdesk opening hours (Monday-Friday 10-4pm).
We only have 3 card machines for all of our student groups and we process many requests at once. So if you delay bringing the machine back, you may be preventing another group from using it during their allocated time.