Need a card machine for your fundraising event? Or want to sell on-the-door tickets and don’t want to collect cash? Then follow the process outlined below! We have got a card machine that student groups are able to hire out for their events and the money gets paid directly into your account, meaning it follows all correct income procedures and is a super easy process!

All you need to do is:

  1. Submit a Freshdesk ticket with the following information:

    1. Student group

    2. Date they would like to use it

    3. Collection time

    4. Return time

    5. Name of person collecting it

    6.  What event will it be used for

    7.  What account the money will need to be paid in at the end

  2. Wait for confirmation from the Student Opportunities team

  3. Head to the SU Helpdesk at the specified time to collect the machine and sign the terms of use 

  4. Return the machine at the specified time

We will then:

  1. Run a transaction report to see how much income you have made

  2. Give you a copy of the report and save a version for our records

  3. Update your income information to reflect the incoming funds (it will not be counted in your balance at this stage but you will be able to see how much you have to be paid in)

  4. Our finance team will then do a monthly reconciliation of all the funds in the bank account where the card machine pays into, and amend your income detail so your balance reflects the funds raised