PLEASE NOTE: This policy is currently under review and some changes may apply to the process in the next few months. Keep your eyes peeled for updates!

Having Guest Speakers engage with Student Groups is an amazing opportunity for your members but also the Royal Holloway Community. Freedom of Speech is extremely important but there are a few considerations to consider with Speakers, to ensure your members are comfortable, safe and supportive of the organised event. So take a look at our Guest Speaker Policy (attached below) for some top tips and guidance: any questions, get in touch. 

The event will not go ahead until the guest speaker is approved so please make sure no advertisement or publicity has been released until you have received confirmation from the Student Opportunities team.

The key information to let us know about for your event is:

  • Date

  • Time

  • Location (looking to book or secured)

  • Name (if possible), Company & Topic of speaker

  • Information if event is Public or Private

There are certain rooms available on Campus specifically suitable for Guest Speakers, these include:

  • Main Hall, Students’ Union Building

  • Main Lecture Theatre, Founder’s Building

  • Lecture Rooms 1, 2 and 3, Arts Building

To ensure we can secure one of these spaces, please provide us with a detailed Events Proposal & risk assessment with as much notice as possible. We need at least 4 weeks’ notice with all guest speaker events. As well as this, depending on the nature of the talk, the team might need to liaise with other departments in College, such as Security.

Virtual Guest Speakers

If you are holding a guest speaker event virtually, it must still follow the guest speaker policy and we still need to see an event proposal and risk assessment at least 4 weeks before the event.