If you need to reclaim expenses from group funds, you’ll need to submit an expense claim (attached below) electronically with copies of the VAT receipts attached. This must be done within two months of the expense being incurred and can only be used for purchases up to £100. Please ensure you have received authorisation from your group's treasurer before making a purchase, as we wouldn't want anyone to be out of pocket.
Here's what you need to do:
- Fill out the form - there is some guidance available on there
- Email the form to your treasurer with your receipts attached
- Your treasurer will then submit the claim via Freshdesk
- Your expense claim should be paid into your bank account within three weeks of us receiving it from your treasurer as long as the funds are available and documentation correct.
Please note, the use of personal vehicles is covered by mileage so expense claims for petrol will not be accepted. The only exception is where your group has hired a Kendall vehicle– please talk to us if this is the case. If you are claiming for mileage, then you need to include the postcode of your destination on the form.