To fill an empty committee position during the summer, you will need to conduct a co-option.
The process for this is as follows:
Email VPSocSport@su.rhul.ac.uk and email@example.com, informing them of the need for the co-option and agree the following:
Positions to be co-opted
Group/s or Cohort to be notified
Communication to prospective candidates (all members valid)
Timeframe for co-option
Ask all interested to submit a brief manifesto (400 words max.) explaining to why they would like a position and why they think they would be good candidates
If only one person stands for the role and the committee are happy, they can be co-opted without further discussion
If more than one person expresses an interest in the role, the new committee will need to decide via a vote who should be successful. The steps are as follows:
The committee member organising the election should collate the manifestos of each candidate and send them out to all elected committee members.
The current committee should then read through them all and vote on who they think should fill each available role, in an appropriate meeting.
The committee member organising the election should ensure the panel reach a consensus and then notify the winner.
Once the role has been decided, please email VP Societies & Sport with the outcome and have the new committee member fill out the Access Request Form.