Academic Rooms

Booking academic rooms on campus will look very different this term. Instead of using the Resource Booker system you will need to:

  1. Check this google sheet to see where is available: Room Bookings Term One 2020/21

  2. Follow the event proposal and risk assessment process, which you can find on this Freshdesk article.

  3. On the event proposal from, please list what room you would like to book

  4. On your risk assessment, you must account for risks and control measures for this specific room. 

  5. Once we have reviewed your event proposal and risk assessment (and have requested any necessary amendments) we will reach out to you with confirmation of event approval and room booking.

Please also read through the Cleaning Kits section of the guidance document to understand what equipment you will receive from us when using academic rooms and what you need to do.

When using academic rooms you must also adhere to the Terms of Use document at all times. 

For all academic rooms, there is a plan of how these rooms must be laid out. Any rooms not left in that exact layout risk losing access to rooms on campus for all student groups. 


SU Venues

In order to book space in the SU (including Medicine, SU Hall or outside the SU) then please fill out the event proposal form and select what venue you would like to hold your event in. The Student Opportunities team will work with our Venues team to get this booked in, subject to availability. 


Sports Centre

If you wish to use the Sports Centre for any one off activity then please fill out the event proposal form following the same process outlined in the Freshdesk Article. In addition to this, please also fill out the Sports Centre booking form. We will then reach out to the Sports Centre team and request this space for you. The space in the Sports Centre facilities is extremely limited this term, especially inside, and may come with a charge.


Outdoor Space

Founders Field will be available to use in term but it won’t be a bookable space. You’ll be able to show up and use whatever space is free to use. 



Unfortunately, the library will be unavailable to book in term one. As time goes on and guidelines change this will be reviewed. We will make sure to keep you updated!