Booking academic rooms on campus will look very different this term. Instead of using the Resource Booker system you will need to:
Check this google sheet to see where is available: Room Bookings Term One 2020/21.
Follow the event proposal and risk assessment process, which you can find on this Freshdesk article.
On the event proposal from, please list what room you would like to book
On your risk assessment, you must account for risks and control measures for this specific room.
Once we have reviewed your event proposal and risk assessment (and have requested any necessary amendments) we will reach out to you with confirmation of event approval and room booking.
Please also read through the Cleaning Kits section of the guidance document to understand what equipment you will receive from us when using academic rooms and what you need to do.
For all academic rooms, there is a plan of how these rooms must be laid out. You must not move the tables or chairs under any circumstances. There must also be no physical activity in these rooms.
The SU Venues (incl. Tommy's Kitchen, Packhorse and Medicine) are available for groups to use, and the venues team are keen to support student groups as much as possible. All they ask is for plenty of notice (at least three or four weeks) and ideas! If you're interested in working with them, whether that be a standard social, a pub quiz, a craft evening or an open mic night then let us know! All you need to is submit your event proposal and risk assessment with your idea and we’ll let the trading team know so they can get supporting you. If you’re just wanting to get together with your members, and book a few tables at the Packhorse or Medicine, then make sure to book a table via the relevant links as well as submitting an event proposal.
If you wish to use the Sports Centre for any one off activity then please fill out the event proposal form following the same process outlined in the Freshdesk Article. In addition to this, please also fill out the Sports Centre booking form. We will then reach out to the Sports Centre team and request this space for you. The space in the Sports Centre facilities is extremely limited this term, especially inside, and may come with a charge.
Founders Field will be available to use in term but it won’t be a bookable space. You’ll be able to show up and use whatever space is free to use.
Unfortunately, the library will be unavailable to book in term one. As time goes on and guidelines change this will be reviewed. We will make sure to keep you updated!