Having Guest Speakers engage with Student Groups is an amazing opportunity for your members but also the Royal Holloway Community. Freedom of Speech is extremely important but there are a few considerations to consider with Speakers, to ensure your members are comfortable, safe and supportive of the organised event. So take a look at our Guest Speaker Policy for some top tips and guidance: any questions, get in touch. 

The key information to let us know about for your event is:

  • Date
  • Time
  • Location (looking to book or secured)
  • Name (if possible), Company & Topic of speaker
  • Information if event is Public or Private

There are certain rooms available on Campus specifically suitable for Guest Speakers, these include:

  • Main Hall, Students’ Union Building
  • Main Lecture Theatre, Founder’s Building
  • Lecture Rooms 1, 2 and 3, Arts Building

To ensure we can get this room, please provide us with a detailed Events Proposalrisk assessment (template attached) with as much notice as possible. As well as this, depending on the nature of the talk, the team might need to liaise with other departments in College, such as Security. 

Attached is also some guidance on filling out a risk assessment, and there's a big section on various risks to hosting a guest speaker so make sure to check it out first!