If you are looking to spend money from your group account then you should fill out a Purchase Request on the Student Group Admin Form, meaning the Student Opportunities team will then place the order for you. If the purchase is under £100, then you can also use the expense claim process instead.
Any orders will be placed within three weeks of the form being submitted, so please ensure that you make the request in plenty of time. If you are submitting an invoice as part of your purchase request, then please check out the invoice deadlines and the checklist of all the information we need before sending it in - this information can be found here.
It is important that you don’t place orders, enter into contracts or make any commitments before submitting the purchase request form. Only RHSU staff are authorised to enter into contract agreements (including placing orders) on behalf of the organisation (and by extension our student groups). For more information on contract signing check out this Freshdesk article. If we receive invoices that have not followed the correct process and your group doesn’t have the funds to cover this, the individual who placed the order may be held liable for the cost. That’s an avenue we never want to go down.
Please note, items or experiences that benefit only the committee, e.g. committee t-shirts, cannot be processed as group expenses. These are individual costs and must not be claimed from any student group account, so please don’t try it!
Always check you have enough money in your accounts - we're unable to process any payments without sufficient funds in your account.